Bookkeeper Featured
Business name is confidential. Please send resume to email address listed. Bookkeeper Job Description Position: Part-Time Bookkeeper Location: In-office Reports To: Club Treasurer and Board of Directors Experience: Minimum five years Position Summary The Bookkeeper is responsible for maintaining accurate financial records for the Stuart Corinthian Yacht Club using QuickBooks Online and the Club’s point-of-sale system. This position manages accounts receivable, accounts payable, payroll records, reconciliations, tax filings, and monthly financial reporting. The Bookkeeper works closely with the Treasurer, Board of Directors, accounting firm, payroll provider, and Club management. This is a part-time, in-office position. Primary Responsibilities • Maintain accurate financial records using QuickBooks Online. • Manage and reconcile financial data generated by the Club’s point-of-sale system. • Process accounts receivable, accounts payable, invoices, deposits, and payments. • Reconcile bank accounts, credit card statements, and merchant processing activity. • Complete the monthly financial close and provide timely financial statements to the Board. • Prepare balance sheets, profit-and-loss statements, budget reports, and receivable and payable reports. • Maintain payroll records, generate checks, and coordinate with Paychex. • Prepare or coordinate required filings, including payroll taxes, sales tax, property tax, tangible property tax, income tax returns, W-2s, 1099s, and other county or state reports. • Coordinate financial documentation for audits and insurance renewals. • Track and assist with renewing beverage, restaurant, and other required licenses. • Assist the Treasurer with annual budgeting, expense tracking, and special projects. • Maintain organized and confidential digital and paper records. • Work with the Treasurer, Board, accounting firm, vendors, and government agencies as needed. Requirements • Minimum of five years of bookkeeping or accounting experience. • Advanced proficiency with QuickBooks Online. • Experience completing monthly financial closings and preparing financial statements. • Knowledge of Generally Accepted Accounting Principles (GAAP). • Experience with accounts receivable, accounts payable, payroll, reconciliations, and tax reporting. • Strong attention to detail and excellent organizational and time-management skills. • Ability to work independently, prioritize responsibilities, and meet deadlines. • Ability to maintain strict confidentiality. • Proficiency with Microsoft Word, Excel, and PowerPoint. • Strong communication and problem-solving skills. Preferred Experience • Experience with Paychex. • Experience with restaurant or private-club point-of-sale systems. • Previous experience with a yacht club, private club, restaurant, marina, hospitality business, or small organization. • Familiarity with Florida tax filings, licensing, insurance audits, and submerged land lease reporting. Schedule This is a part-time, in-office position. Additional hours may occasionally be required for month-end and year-end closings, budgeting, tax filings, audits, and license renewals. This job description summarizes the position’s primary responsibilities. Duties may be adjusted based on the operational needs of the Stuart Corinthian Yacht Club.
Operations Manager
Business would like to remain confidential. Please complete online application. Operations Manager Position Summary Stuart Corinthian Yacht Club is seeking a professional, organized, and personable Operations Manager to oversee the club’s daily operations. As a small yacht club with 24 boat slips, we value personal service, strong relationships, attention to detail, and a welcoming atmosphere. The Operations Manager will work closely with club officers, members, vendors, staff, boat owners, and guests. Diplomacy, discretion, and the ability to communicate effectively with different personalities are essential to this position. Primary Responsibilities Member and Guest Relations • Serve as a primary point of contact for members, guests, boat owners, and visiting boaters. • Maintain a friendly, professional, and service-oriented club environment. • Respond to member questions, requests, and concerns promptly and diplomatically. • Communicate club policies and procedures clearly and respectfully. • Assist with member reservations, club activities, special events, and general inquiries. • Protect member privacy and handle sensitive matters with discretion. Club Operations • Oversee the club’s daily operations and ensure the clubhouse, marina, and surrounding property are properly maintained. • Coordinate the opening and closing of the club as needed. • Monitor the condition of the clubhouse, docks, equipment, furnishings, and grounds. • Identify maintenance needs and arrange for timely repairs or service. • Maintain organized operational records, schedules, contracts, and vendor information. • Assist club officers and committees with meetings, projects, and special assignments. • Attend Board, committee, or staff meetings when requested and provide operational updates. Marina and Boat-Slip Coordination • Maintain accurate records for the club’s 24 boat slips. • Communicate with slip holders, boat owners, contractors, and transient boaters. • Coordinate dock access, service vendors, deliveries, and marina-related work. • Monitor marina conditions and promptly report safety or maintenance concerns. • Help ensure compliance with club marina policies and procedures. Vendor Management • Develop and maintain professional relationships with vendors, contractors, caterers, service providers, and suppliers. • Schedule deliveries, repairs, inspections, and routine maintenance. • Obtain estimates and assist club leadership in evaluating pricing and services. • Review vendor work for completion, quality, and accuracy. • Track vendor contracts, insurance certificates, invoices, and renewal dates. • Help control operating costs while maintaining the club’s standards. Financial and Administrative Support • Assist with bookkeeping, invoice processing, expense tracking, deposits, and financial recordkeeping. • Provide organized financial information to the Treasurer, Board, bookkeeper, or accountant. • Monitor receivables and follow up professionally regarding outstanding balances when directed. • Maintain accurate membership, vendor, marina, and event records. • Bookkeeping or accounting experience is strongly preferred. Food, Beverage, and Point-of-Sale Operations • Work with food and beverage providers, staff, volunteers, and event organizers. • Assist with Club Spot with menu updates, sales reporting, payment processing, and basic troubleshooting. • Help monitor food, beverage, bar, and event-related purchases and expenses. • Ensure reservations and charges are recorded accurately. Events and Club Activities • Assist with the planning and coordination of member dinners, social functions, meetings, private events, and club traditions. • Coordinate schedules and requirements with vendors, caterers, entertainers, staff, and volunteers. • Confirm event details, room setup, deliveries, cleanup, and special requests. • Help create a consistent and enjoyable experience for members and guests. Marketing and Member Communications • Support current marketing efforts to promote club membership, events, and activities. • Assist with email announcements, newsletters, social media, website updates, flyers, and event promotions. • Maintain consistent and professional club messaging. • Identify practical opportunities to increase member participation, event attendance, and community awareness. • Experience with modern marketing tools, email platforms, social media, and basic graphic-design applications is a plus. Staff and Volunteer Coordination • Help schedule, direct, and oversee club staff, temporary personnel, and volunteers. • Communicate responsibilities and service expectations clearly. • Promote teamwork, professionalism, accountability, and respectful communication. • Address operational concerns promptly and report significant issues to club leadership. • Ensure that staff and vendors follow club policies and applicable safety requirements. Qualifications • Prior experience in club management, hospitality, marina operations, property management, restaurant operations, or a related field is preferred. • Strong interpersonal and diplomatic communication skills. • Ability to interact professionally with members, staff, volunteers, vendors, and club officers. • Excellent organization, follow-through, and problem-solving abilities. • Working knowledge of point-of-sale systems and general office technology. • Proficiency with email, Microsoft Office, Google Workspace, or similar programs. • Bookkeeping, accounting, or financial recordkeeping experience is a plus. • Familiarity with social media, email marketing, website management, and current marketing solutions is preferred. • Ability to manage multiple responsibilities while maintaining attention to detail. • Willingness to work a flexible schedule that may include some evenings, weekends, holidays, and special events. • Knowledge of boating, marina operations, or yacht-club traditions is helpful but not required. Personal Qualities The successful candidate will be: • Diplomatic, calm, and professional. • Friendly and approachable while maintaining appropriate boundaries. • Honest, dependable, and discreet. • Organized and attentive to detail. • Comfortable taking initiative and working independently. • Resourceful and capable of resolving problems. • Respectful of the club’s traditions, leadership structure, and membership. • Committed to providing excellent service and protecting the best interests of the club. Physical and Work Requirements • Ability to move throughout the clubhouse, grounds, docks, and marina areas. • Ability to occasionally lift or move supplies and equipment. • Ability to work safely in indoor and outdoor waterfront conditions. • Must be available to respond to urgent operational matters when reasonably necessary. Compensation Compensation will be based on experience, qualifications, responsibilities, and the agreed-upon work schedule. Club is committed to maintaining a welcoming, professional, and respectful environment for its members, guests, employees, and vendors.